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GINKGO EVENTS BLOG

September 04, 2025

How to plan an inclusive festive party

Esther Podmore

Finding the right Christmas party venue can feel like a big challenge. Every team is made up of people with different personalities, commitments, and accessibility needs, so it’s important to choose a celebration that feels inclusive, enjoyable, and stress-free for everyone.

At Ginkgo Events, we offer a free venue finding service across the UK – including London Christmas party venues – designed to take the hard work out of planning. Here are our top tips for choosing a Christmas party venue that works for all staff, plus some ideas to make the decision-making process easier.

Consider Everyone’s Needs

When looking for a Christmas party venue, it’s important to think beyond size and style. Consider factors such as:

Accessibility – Is the venue step-free and wheelchair accessible? Are there quiet spaces available for those who may find large parties overwhelming?
Location – Choosing a central spot with good transport links makes it easier for people with caring responsibilities or long commutes.
Timings – Not everyone can make a late-night celebration. Lunchtime or early evening parties can be more inclusive.
Dietary requirements – Ensure the venue can cater for vegan, vegetarian, halal, kosher, gluten-free and allergy-friendly options.

Gather Staff Opinions

A Christmas party is about celebrating the whole team, so involving staff in the decision is key. Here are some simple ways to get input:

Send out a survey with a shortlist of venue options.
Offer multiple formats (e.g. a sit-down meal, a drinks reception, or an activity-based event).
Ask for suggestions – sometimes your team will know about hidden gem venues you hadn’t considered.

Venue Ideas That Appeal to Different Personalities

To keep everyone happy, think about offering a mix of styles:

Traditional festive dinner – Perfect for teams who love a classic Christmas party atmosphere.
Casual drinks reception – Ideal for those who prefer networking and mingling in a relaxed setting.
Activity-based party – Bowling, crazy golf, or cookery schools can be a fun way to engage teams who enjoy something interactive.
Family-friendly daytime party – A great option for staff with caring responsibilities.

By offering variety, you can make sure every personality type – from introverts to extroverts – feels comfortable.

How Ginkgo Events Can Help

At Ginkgo Events, we take the stress out of planning by offering a free venue finding service. Whether you need a grand London Christmas party venue, a cosy countryside retreat, or a stylish city-centre space, we’ll help you find the perfect fit.

We work with venues across the UK, ensuring accessibility, catering, and budget considerations are all taken into account – so you can focus on celebrating your team’s success.

🎄 Ready to start planning? Contact Ginkgo Events today and let us find your perfect Christmas party venue – completely free of charge.

Let us take one thing off your to-do list

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September 04, 2025

How to plan an inclusive festive party

Finding the right Christmas party venue can feel like a big challenge. Every team is made up of people with different personalities, commitments, and accessibility needs, so it’s important to choose a celebration that feels inclusive, enjoyable, and stress-free for everyone.

At Ginkgo Events, we offer a free venue finding service across the UK – including London Christmas party venues – designed to take the hard work out of planning. Here are our top tips for choosing a Christmas party venue that works for all staff, plus some ideas to make the decision-making process easier.

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