Ginkgo Blog

1. What does a venue finding service actually do?

A venue finding service, such as Ginkgo Events, helps businesses and event planners source the most suitable venues for their events.

Instead of spending hours searching online, contacting venues individually and comparing availability, a venue finder does the work for you. We take your brief—such as location, budget, delegate numbers and event style—and create a tailored shortlist of relevant venues.

We can also arrange site visits, support negotiations with venues, and stay involved right through to contract stage, ensuring you secure the right venue on the best possible terms.

2. Is a venue finding service really free?

Yes. In most cases, including Ginkgo Events, a venue finding service in the UK is completely free.

We are paid by the venue once a booking is confirmed, meaning there is no additional cost to you as the client. This commission is already part of the venue’s commercial structure.

Importantly, this does not make the venue more expensive. In many cases, pricing is the same or even more competitive than going direct, thanks to established relationships and strong buying power within the events industry.

3. How long does it take to find a venue?

Typically, initial venue options are provided within 24 hours of receiving your enquiry.

Simple briefs can sometimes be turned around faster, while more complex or specialist requirements may take a little longer to ensure we find the most suitable conference venues or event spaces.

The aim is always to deliver a focused shortlist of high-quality, relevant venues rather than overwhelming you with unsuitable options.

4. What types of venues can be found in the UK?

A UK venue finder can source a wide variety of event spaces, including:

• Hotels and conference venues
• Meeting rooms and boardrooms
• Unique and unusual venues
• Stadiums and large event spaces
• Historic buildings and heritage venues
• Modern corporate training and seminar spaces
• City-centre and rural retreat venues

Whether you’re planning a London conference, a Manchester networking event or a regional team away day, a venue finder can match you with suitable options across the UK.

5. What happens after I submit a venue enquiry?

Once you submit an enquiry, the venue finding process begins immediately.

Your brief is reviewed in detail and suitable venues are researched and contacted. A tailored shortlist (usually 3–6 options) is then created and sent to you for review.

From there, we can:

• Arrange site visits
• Support venue negotiations
• Stay involved through to contract stage

Once a contract is signed, clients often liaise directly with the venue, but Ginkgo Events remains available for support if needed at any stage.

We can also assist with accommodation sourcing, supplier recommendations and wider event planning support where required.

Why use a UK venue finder instead of searching yourself?

While venue directories can be useful, they still require significant time spent researching, comparing and contacting venues individually.

A venue finder streamlines the entire process by offering:

• Expert recommendations
• Faster turnaround times
• Better-matched venues
• Negotiation support
• A completely free service

Looking for a UK venue? Ginkgo Events can help

If you’re planning a conference, meeting, corporate event or company celebration, Ginkgo Events offers a free UK venue finding service designed to make the process simple, fast and stress-free.

We’ll shortlist the best venues for your brief, support you through negotiations, and help ensure your event is a success from start to finish.

Get in touch today to receive tailored UK venue options for your next event.